Southwest Environmental Finance Center

A. Is the organization moving from reactive maintenance to planned or predictive maintenance?
(Click on the answer that most accurately describes your situation.)

0	The organization does not assess reactive vs. planned maintenance in any way. ( 0 points)
1	The organization is developing a process to track reactive versus planned maintenance. ( 1 point)
2	The organization is currently implementing a process to track reactive versus planned maintenance. ( 2 points)
3	The organization’s reactive versus planned predictive maintenance is currently being tracked. There is insufficient data to determine if there have been any improvements. ( 3 points)
4	The organization’s reactive versus planned predictive maintenance is tracked. Improvement in the ratio of reactive to planned maintenance has occurred. However, it is not yet in line with the industry best practice of 80% planned/predictive maintenance and 20% reactive maintenance. ( 4 points)
5	The organization’s reactive versus planned predictive maintenance is tracked and it is in line with the industry best practice of 80% planned/predictive maintenance and 20% reactive maintenance. ( 5 points)

B. Does the organization have a program to fully consider all aspects of Life Cycle Costing when making infrastructure investment decisions, including initial capital cost, operation and maintenance, repair, and disposal?
(Click on the answer that most accurately describes your situation.)

0	The organization only considers capital cost when making infrastructure investment decisions. ( 0 points)
1	The organization sometimes considers Life Cycle Costs when making infrastructure investment decisions. Doing so is not part of a standard process. ( 1 point)
2	The organization is developing a process to consider Life Cycle Costs but has not yet implemented it. ( 2 points)
3	The organization has developed a process to fully consider all aspects of Life Cycle Costing and has tested it on a few asset investment decisions. ( 3 points)
4	The organization is implementing a process to fully consider all1 aspects of Life Cycle Costing on all¹ asset investment decisions. The process is not yet used for all1 investment decisions. ( 4 points)
5	All¹ asset investment decisions are made using a process that fully considers all1 aspects of Life Cycle Costing. ( 5 points)

C. Does the organization have a long-term Capital Improvement Plan?
(Click on the answer that most accurately describes your situation.)

0	The organization does not have a long-term Capital Improvement Plan. ( 0 points)
1	The organization has a Capital Improvement Plan for the current year only.( 1 point)
2	The organization has a Capital Improvement Plan that covers less than5 years of future needs. ( 2 points)
3	The organization has a long-term Capital Improvement Plan that covers 5 to 9 years of future needs. ( 3 points)
4	The organization has a long-term Capital Improvement Plan that covers 10-19 years of future needs. ( 4 points)
5	The organization has a long-term Capital Improvement Plan that covers 20 years or longer of future needs. ( 5 points)

D. Does the organization have a validation¹ process for its capital projects that includes consideration of non-asset solutions as well as non-traditional approaches (i.e., green infra-structure, decentralized treatment, water conservation to reduce need for new sources)?
(Click on the answer that most accurately describes your situation.)

0	The organization does not have a validation process and does not consider non-asset solutions nor non-traditional approaches. ( 0 points)
1	The organization sometimes investigates non-asset solutions or non-traditional approaches when evaluating capital projects. Doing so is not part of a standard validation process. ( 1 point)
2	The organization is developing a validation process for capital projects, but has not yet implemented it. ( 2 points)
3	The organization has developed a validation process for capital projects including the consideration of non-asset solutions or non-traditional approaches when evaluating capital projects. The process has been tested on a few capital projects. ( 3 points)
4	The organization is implementing a validation process that includes the consideration of non-asset solutions and non-traditional approaches. The validation process is notyet used for all capital projects. ( 4 points)
5	All capital projects (or all projects greater than a set cost threshold) undergo a validation process that includes the consideration of non-asset solutions and non-traditional approaches. ( 5 points)

¹Validation means objectively looking at capital projects to determine if the proposed capital project is necessary, cost effective, and the appropriate solution. This process involves documenting potential operation and maintenance activities that could forestall the need for a capital project, examining a wide range of alternative approaches, and ensuring that the scope of the proposed project is appropriate.

E. Does the organization have a program to analyze the use of operation and maintenance processes to extend the life of the existing assets?
(Click on the answer that most accurately describes your situation.)

0	The organization has no program to analyze the use of operation and maintenance processes to extend the life of the existing assets. (0 points)
1	The organization is currently developing a program to analyze the use of operation and maintenance processes to extend the life of the assets. (1 point)
2	The organization has a simple program to analyze the use of operation and maintenance processes to extend the life of existing assets. The organization has not yet used operation and maintenance practices to extend the life of assets. (2 points)
3	The organization has a simple program to analyze the use of operation and maintenance processes to extend the life of existing assets. The organization has used operation and maintenance practices to extend the life of assets when appropriate. (3 points)
4	The organization has a robust program to analyze the use of operation and maintenance processes to extend the life of existing assets. The organization has not yet used operation and maintenance practices to extend the life of assets. (4 points)
5	The organization has a robust program to analyze the use of operation and maintenance processes to extend the life of existing assets. The organization has used operation and maintenance practices to extend the life of assets when appropriate. (5 points)

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0	Your Cumulative Score