[et_pb_section fb_built=”1″ custom_padding_last_edited=”on|tablet” _builder_version=”4.16″ _module_preset=”default” positioning=”none” horizontal_offset_tablet=”” horizontal_offset_phone=”” horizontal_offset_last_edited=”on|tablet” custom_margin=”0px||||false|false” custom_margin_tablet=”” custom_margin_phone=”” custom_margin_last_edited=”on|desktop” custom_padding=”0px|||0px|false|false” custom_padding_tablet=”|||25px|false|false” custom_padding_phone=”” da_disable_devices=”off|off|off” global_colors_info=”{}” custom_padding__hover_enabled=”on|desktop” custom_padding__hover=”0px|||0px|false|false” theme_builder_area=”post_content” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on”][et_pb_row _builder_version=”4.16″ _module_preset=”default” width=”100%” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.6″ _module_preset=”default” text_font_size=”16px” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
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The Operation and Maintenance (O&M) Plan is typically a formal document that describes how the system is to be safely\u00a0operated\u00a0daily. It outlines how the system will provide service while adhering to permit requirements and safeguarding public health.\u00a0The plan should contain a comprehensive description of the system\u2019s resources and treatment processes.\u00a0The O&M plan provides details of daily routine operational and maintenance procedures\u00a0and\u00a0should include examples of record-keeping and emergency response procedures.<\/span>\u00a0<\/span><\/p>\n The O&M Plan should be clearly written such that a person knowledgeable in the operation of water assets would understand how to\u00a0operate\u00a0and maintain the system to meet the desired level of service (including staying in compliance with all regulations). The plan should outline\u00a0the\u00a0operational and maintenance roles and responsibilities of the staff.<\/span>\u00a0<\/span><\/p>\n Update\u00a0the O&M Manual\u00a0at least annually, and any time new assets are added. The plan should be provided to operations staff, management, and decision makers.\u00a0Store physical copies of the document at each staffed facility and electronically\u00a0to ensure the plan is available during standard and emergency operations. Electronic copies\u00a0of the O&M Manual\u00a0should be stored in\u00a0a shared system, such as a network accessible off-site or in the cloud with a back-up off-site.<\/span>\u00a0<\/span><\/p>\n The format of the manual\u00a0might\u00a0be\u00a0set by state regulations.\u00a0There is\u00a0a\u00a0wide variance in plan requirements and complexity,\u00a0so be sure to check the specific rules. Typically, the plan\u00a0includes\u00a0an introduction\u00a0with\u00a0general information about the system such as the system name, system identification number, address, contact information, system type, the person preparing the plan,\u00a0the date of completion,\u00a0and any\u00a0subsequent\u00a0revision or updates.\u00a0Additional\u00a0information can include system ownership, responsible officials, service area,\u00a0population served,\u00a0permit\u00a0numbers, and operator certifications. The plan should then define system operations and maintenance requirements for each part of the system. Each portion of the system should have a section in the manual that includes operation and maintenance activities and asset-specific information such as\u00a0records for asset categories, asset size and material, location information, manufacturer information, energy use information, operations procedures, preventive maintenance schedules, chemical names and suppliers, and storage capacities. Any type of written or electronic maintenance program needs to include a mechanism to document that the work has been completed, so a manager can track maintenance activities and costs on an individual asset basis.<\/span><\/p>\n An O&M Plan is a tool to:<\/p>\n The O&M Plan should help\u00a0<\/span><\/span>determine<\/span>\u00a0<\/span>the\u00a0<\/span><\/span>necessary\u00a0<\/span><\/span>activities<\/span>, the required schedule, how to perform the activities, the necessary equipment, and the associated costs. An outline is shown below.<\/span><\/p>\n [\/et_pb_text][et_pb_accordion _builder_version=”4.27.6″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_accordion_item title=”What Maintenance Activities Do You Need to Do? ” open=”on” _builder_version=”4.27.6″ _module_preset=”default” body_font_size=”16px” global_colors_info=”{}” closed_toggle_font=”|700|||||||” theme_builder_area=”post_content”]<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”When Should You Do Them? ” _builder_version=”4.27.6″ _module_preset=”default” body_font_size=”16px” global_colors_info=”{}” toggle_font=”|700|||||||” theme_builder_area=”post_content” open=”off”]<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”How Do You Do Them? ” _builder_version=”4.27.6″ _module_preset=”default” body_font_size=”16px” global_colors_info=”{}” toggle_font=”|700|||||||” theme_builder_area=”post_content” open=”off”]<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”What Equipment Do You Need? ” _builder_version=”4.27.6″ _module_preset=”default” body_font_size=”16px” global_colors_info=”{}” toggle_font=”|700|||||||” theme_builder_area=”post_content” open=”off”]<\/p>\n [\/et_pb_accordion_item][et_pb_accordion_item title=”What Do They Cost? ” _builder_version=”4.27.6″ _module_preset=”default” body_font_size=”16px” global_colors_info=”{}” toggle_font=”|700|||||||” theme_builder_area=”post_content” open=”off”]<\/p>\n [\/et_pb_accordion_item][\/et_pb_accordion][et_pb_testimonial quote_icon=”off” _builder_version=”4.27.6″ _module_preset=”default” body_font_size=”16px” background_color=”#e5e5e5″ border_radii=”on|56px|56px|56px|56px” border_radii_portrait=”on|952px|952px|952px|952px” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n A system with very large pumps was performing a lubrication replacement on an annual cycle at cost of about $25,000 per year in labor, parts, and lubrication. This maintenance activity had a significant impact on operations because pumps had to be taken offline to perform the maintenance.<\/p>\n As the staff were implementing Asset Management principles, one of the things they did was to evaluate this particularly expensive procedure to determine whether there was a better approach.<\/p>\n Researching lubricants determined that there was a different, food grade lubricant that was a bit more expensive but had a 4-year life span. Using this lubricant could eliminate three lubricant changes. So they switched lubricants and maintenance schedules.<\/p>\n They do annual lubricant testing to verify the performance, but they don\u2019t have to replace the lubricant nearly as often.<\/p>\n Savings were over $75K over the 4-year period.<\/p>\n And there were additional side benefits:<\/p>\n [\/et_pb_testimonial][et_pb_text _builder_version=”4.27.6″ _module_preset=”default” hover_enabled=”0″ global_colors_info=”{}” theme_builder_area=”post_content” sticky_enabled=”0″ text_font_size=”16px”]<\/p>\n The O&M plan should guide the development of the annual operation and maintenance\u00a0budget. That budget should include all the money needed for\u00a0operating\u00a0and maintaining all the assets in the system. It is important to convey the full cost of operations to the financial\u00a0managers,\u00a0so they understand that providing any less money means some tasks are not going to be completed. Any tasks which do not get done will increase the risk to the organization. The more money that is cut from the budget, the greater\u00a0the increase in\u00a0risk\u00a0to\u00a0the facility. It is important to convey these risks and benefits of providing the full budget.<\/span>\u00a0<\/span><\/p>\n Integrating operations and maintenance plans into work order systems is\u00a0an important step. Thinking ahead about the work order system, what it is capable of,\u00a0and any limitations it has will be important when incorporating the operations and maintenance plans and will save\u00a0the\u00a0system time\u00a0overall.<\/span>\u00a0<\/span><\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n The WRFThe Water Research Foundation<\/span><\/span><\/span>\u00a0Framework for Forested and Natural Assets<\/em> provides an example of what should be included in a maintenance plan for natural assets in the table shown below.<\/p>\n <\/p>\n [\/et_pb_text][dvmd_table_maker tbl_row_header_count=”0″ tbl_chead_cell_color=”#2ea3f2″ _builder_version=”4.16″ _module_preset=”default” tbl_chead_text_font=”|700|||||||” background_color=”#000000″ border_width_all=”2px” border_color_all=”RGBA(0,0,0,0)” locked=”off” global_colors_info=”{}” border_width_all__hover=”2px” border_width_all__hover_enabled=”on|hover” theme_builder_area=”post_content”][dvmd_table_maker_item col_label=”Maintenance Plan” col_content=”Maintenance Plan Preventive maintenance actions The City of Portland uses the framework shown below for maintenance planning:<\/p>\n [\/et_pb_text][dvmd_table_maker tbl_row_header_count=”0″ tbl_stripes_active=”on” tbl_chead_cell_color=”#2ea3f2″ _builder_version=”4.16″ _module_preset=”default” tbl_chead_text_font=”|700|||||||” background_color=”#000000″ border_width_all=”2px” border_color_all=”RGBA(0,0,0,0)” locked=”off” global_colors_info=”{}” border_width_all__hover=”2px” border_width_all__hover_enabled=”on|hover” theme_builder_area=”post_content”][dvmd_table_maker_item col_label=”Component” col_content=”Component Structure, Health, Root Ball, Stability; replant on demand with Forestry input Remove excess sediment, remove weeds, confirm infiltration capacity remains Open lind, confirm operation, flush any sediment build-up X<\/strong> = Quarterly visual inspection, typically; replant or repair as needed [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Operation and Maintenance Plans The Operation and Maintenance (O&M) Plan is typically a formal document that describes how the system is to be safely\u00a0operated\u00a0daily. It outlines how the system will provide service while adhering to permit requirements and safeguarding public health.\u00a0The plan should contain a comprehensive description of the system\u2019s resources and treatment processes.\u00a0The O&M plan provides details of daily routine operational and maintenance procedures\u00a0and\u00a0should include examples of record-keeping and emergency response procedures.\u00a0 The O&M Plan should be clearly written such that a person knowledgeable in the operation of water assets would understand how to\u00a0operate\u00a0and maintain the system to meet the desired level of service (including staying in compliance with all regulations). The plan should outline\u00a0the\u00a0operational and maintenance roles and responsibilities of the staff.\u00a0 Update\u00a0the O&M Manual\u00a0at least annually, and any time new assets are added. The plan should be provided to operations staff, management, and decision makers.\u00a0Store physical copies of the document at each staffed facility and electronically\u00a0to ensure the plan is available during standard and emergency operations. Electronic copies\u00a0of the O&M Manual\u00a0should be stored in\u00a0a shared system, such as a network accessible off-site or in the cloud with a back-up off-site.\u00a0 The format of the manual\u00a0might\u00a0be\u00a0set by […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-6879","page","type-page","status-publish","hentry"],"yoast_head":"\n\n
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WRFThe Water Research Foundation<\/span><\/span><\/span> Framework for Forested and Natural Assets<\/em> Table 9-2 Examples of Key Elements in a Maintenance Plan for a Natural Asset<\/h3>\n
\nPerformance objective
\nPerformance metric<\/p>\n
\nIntervention levels
\nReactive maintenance actions” col_chead_cell_color=”#2ea3f2 ” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][\/dvmd_table_maker_item][dvmd_table_maker_item col_label=”Element Example” col_content=”Element Example
\nMaximize raw water quality at the intake
\nTurbidity measured at the raw water intake
\nMaintain turbidity of intake water to less than X at least B% of the time
\n
\nIf turbidity of intake water is measured above X more than three times in Y days
\n
\nVegetation Zone<\/strong>
\n Trees
\n Shrubs & GC
\nSurface Zone<\/strong>
\n Bioretention Media
\n Mulch
\n Irrigation
\n Walls & Checkdams
\n Inlet
\n Forebay
\nSubsurface Zone<\/strong>
\n Control Structure
\n Slotted Drainline
\n Drain Rock
\n Storm Sewer Connection” col_column_max_width=”20.2%” col_icon_type=”M||divi||400″ col_icon_size=”25px” col_chead_cell_color=”#2ea3f2 ” _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][\/dvmd_table_maker_item][dvmd_table_maker_item col_label=”Q1″ col_content=”
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\nHealth, coverage (growth), weed suppression; replant loses annually<\/p>\n
\nNot typically present; refresh and re-spread
\nSpring start up and winterization on same schedule as Parks; Inspect and Adjust
\nInspection for damage or settling; inspect liner attachements when present
\nPotentially monthly; Clear openings, check inlet covers & frames for damage
\nSediment & Trash removal (throughout facility, not just forebay)<\/p>\n
\nYearly inspection, flush as needed and note any sediment build-up
\nCan’t visually inspect; if sediment is noted in drainline it may need to be replaced.
\nAs needed inspection” col_icon_type=”^||divi||400″ _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”][\/dvmd_table_maker_item][\/dvmd_table_maker][et_pb_text _builder_version=”4.16″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n
X<\/strong> = Monthly visual inspection & maintenance as needed
X<\/strong> = Quarterly visual inspection & maintenance as needed<\/p>\n