{"id":1886,"date":"2021-01-19T21:20:28","date_gmt":"2021-01-19T21:20:28","guid":{"rendered":"https:\/\/swefc.unm.edu\/iamf\/?page_id=1886"},"modified":"2026-03-12T21:39:17","modified_gmt":"2026-03-12T21:39:17","slug":"current-state-of-assets-inventory-data-collection-and-storage-tools-software-maps-resources","status":"publish","type":"page","link":"https:\/\/swefc.unm.edu\/iamf\/current-state-of-assets-inventory-data-collection-and-storage-tools-software-maps-resources\/","title":{"rendered":"Current State of Assets \/ Inventory Data Collection and Storage; Tools, Software, Maps \/ Resources"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; custom_padding_last_edited=&#8221;on|tablet&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; positioning=&#8221;none&#8221; horizontal_offset_tablet=&#8221;&#8221; horizontal_offset_phone=&#8221;&#8221; horizontal_offset_last_edited=&#8221;on|tablet&#8221; custom_margin=&#8221;0px||||false|false&#8221; custom_margin_tablet=&#8221;&#8221; custom_margin_phone=&#8221;&#8221; custom_margin_last_edited=&#8221;on|desktop&#8221; custom_padding=&#8221;0px|||0px|false|false&#8221; custom_padding_tablet=&#8221;|||25px|false|false&#8221; custom_padding_phone=&#8221;&#8221; da_disable_devices=&#8221;off|off|off&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover_enabled=&#8221;on|desktop&#8221; custom_padding__hover=&#8221;0px|||0px|false|false&#8221; theme_builder_area=&#8221;et_body_layout&#8221; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; width=&#8221;100%&#8221; custom_margin=&#8221;||-107px||false|false&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; custom_padding=&#8221;||0px|||&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<h2>Resources<\/h2>\n<h4><\/h4>\n<p><b><span data-contrast=\"none\">2.4 Sustaining the Inventory<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><span data-contrast=\"none\">To ensure continuity of information and\u00a0current knowledge of the\u00a0utility\u2019s\u00a0assets, it is\u00a0important to\u00a0routinely update\u00a0and consistently maintain\u00a0the asset inventory.\u00a0Common practices to\u00a0keep\u00a0an asset inventory current\u00a0include:<\/span><span data-ccp-props=\"{}\"> <\/span><\/li>\n<li>Add new assets to the inventory as soon as they are installed.\u00a0<span data-ccp-props=\"{}\"> <\/span><\/li>\n<li>Add newly discovered assets\u00a0to the inventory,\u00a0such as a pipe\u00a0found during a road construction project or a valve that was paved over\u00a0found through metal\u00a0detecting.\u00a0<span data-ccp-props=\"{}\"> <\/span><\/li>\n<li>Data on condition, useful life, and replacement value will change over time as the asset\u00a0ages\u00a0is\u00a0maintained, repaired, or rehabilitated. These changes need to be reflected in\u00a0the inventory.\u00a0<span data-ccp-props=\"{}\"> <\/span><\/li>\n<li>Assets that are repaired or rehabilitated through the normal operation process can be revised within the inventory files throughout the year.\u00a0<span data-ccp-props=\"{}\"> <\/span><\/li>\n<li>Assets that have not been examined as part of repairs or rehabilitation should be revised every year or two to ensure the asset inventory remains up to date and accurate.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; custom_margin=&#8221;-66px|||||&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p><span data-contrast=\"none\">It can seem overwhelming to keep an inventory current; however, small procedures and regular review can make this task easier and more effective. Consider your utility\u2019s staff capacity and how reviews and updates to the inventory can fit into regular operations and plan for larger reviews on a regular basis.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; min_height=&#8221;134.8px&#8221; custom_margin=&#8221;||83px|||&#8221; custom_padding=&#8221;0px||0px|||&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p>We would like to add additional resources (case studies, data collection examples, data storage examples etc.). If you have free content that we can share, please contact us at <a href=\"mailto:swefc@unm.edu\">swefc@unm.edu<\/a>.<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Resources 2.4 Sustaining the Inventory\u00a0 To ensure continuity of information and\u00a0current knowledge of the\u00a0utility\u2019s\u00a0assets, it is\u00a0important to\u00a0routinely update\u00a0and consistently maintain\u00a0the asset inventory.\u00a0Common practices to\u00a0keep\u00a0an asset inventory current\u00a0include: Add new assets to the inventory as soon as they are installed.\u00a0 Add newly discovered assets\u00a0to the inventory,\u00a0such as a pipe\u00a0found during a road construction project or a valve that was paved over\u00a0found through metal\u00a0detecting.\u00a0 Data on condition, useful life, and replacement value will change over time as the asset\u00a0ages\u00a0is\u00a0maintained, repaired, or rehabilitated. These changes need to be reflected in\u00a0the inventory.\u00a0 Assets that are repaired or rehabilitated through the normal operation process can be revised within the inventory files throughout the year.\u00a0 Assets that have not been examined as part of repairs or rehabilitation should be revised every year or two to ensure the asset inventory remains up to date and accurate. It can seem overwhelming to keep an inventory current; however, small procedures and regular review can make this task easier and more effective. Consider your utility\u2019s staff capacity and how reviews and updates to the inventory can fit into regular operations and plan for larger reviews on a regular basis.\u00a0We would like to add additional resources (case studies, data collection examples, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-1886","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Current State of Assets \/ Inventory Data Collection and Storage; Tools, Software, Maps \/ Resources - Integrated Asset Management Framework<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/swefc.unm.edu\/iamf\/current-state-of-assets-inventory-data-collection-and-storage-tools-software-maps-resources\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Current State of Assets \/ Inventory Data Collection and Storage; Tools, Software, Maps \/ Resources - Integrated Asset Management Framework\" \/>\n<meta property=\"og:description\" content=\"Resources 2.4 Sustaining the Inventory\u00a0 To ensure continuity of information and\u00a0current knowledge of the\u00a0utility\u2019s\u00a0assets, it is\u00a0important to\u00a0routinely update\u00a0and consistently maintain\u00a0the asset inventory.\u00a0Common practices to\u00a0keep\u00a0an asset inventory current\u00a0include: Add new assets to the inventory as soon as they are installed.\u00a0 Add newly discovered assets\u00a0to the inventory,\u00a0such as a pipe\u00a0found during a road construction project or a valve that was paved over\u00a0found through metal\u00a0detecting.\u00a0 Data on condition, useful life, and replacement value will change over time as the asset\u00a0ages\u00a0is\u00a0maintained, repaired, or rehabilitated. 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