{"id":1884,"date":"2021-01-19T21:19:50","date_gmt":"2021-01-19T21:19:50","guid":{"rendered":"https:\/\/swefc.unm.edu\/iamf\/?page_id=1884"},"modified":"2026-03-12T21:47:49","modified_gmt":"2026-03-12T21:47:49","slug":"current-state-of-assets-inventory-data-collection-and-storage-tools-software-maps-mapping","status":"publish","type":"page","link":"https:\/\/swefc.unm.edu\/iamf\/current-state-of-assets-inventory-data-collection-and-storage-tools-software-maps-mapping\/","title":{"rendered":"Current State of Assets \/ Inventory Data Collection and Storage; Tools, Software, Maps \/ Mapping"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; custom_padding_last_edited=&#8221;on|tablet&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; positioning=&#8221;none&#8221; horizontal_offset_tablet=&#8221;&#8221; horizontal_offset_phone=&#8221;&#8221; horizontal_offset_last_edited=&#8221;on|tablet&#8221; custom_margin=&#8221;0px||||false|false&#8221; custom_margin_tablet=&#8221;&#8221; custom_margin_phone=&#8221;&#8221; custom_margin_last_edited=&#8221;on|desktop&#8221; custom_padding=&#8221;0px|||0px|false|false&#8221; custom_padding_tablet=&#8221;|||25px|false|false&#8221; custom_padding_phone=&#8221;&#8221; da_disable_devices=&#8221;off|off|off&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover_enabled=&#8221;on|desktop&#8221; custom_padding__hover=&#8221;0px|||0px|false|false&#8221; theme_builder_area=&#8221;et_body_layout&#8221; da_is_popup=&#8221;off&#8221; da_exit_intent=&#8221;off&#8221; da_has_close=&#8221;on&#8221; da_alt_close=&#8221;off&#8221; da_dark_close=&#8221;off&#8221; da_not_modal=&#8221;on&#8221; da_is_singular=&#8221;off&#8221; da_with_loader=&#8221;off&#8221; da_has_shadow=&#8221;on&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; width=&#8221;100%&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; custom_padding=&#8221;||1px|||&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<h2>Mapping<\/h2>\n<p>&nbsp;<\/p>\n<p><span data-contrast=\"none\">Locating your\u00a0utility\u2019s\u00a0assets can happen in tandem with building an asset inventory. As you\u00a0review and\u00a0log\u00a0your\u00a0assets, be sure to include the location\u00a0by using a street address\u00a0or GPS coordinates. Ideally, both\u00a0coordinates and an address\u00a0for each asset\u00a0is\u00a0included in the asset inventory.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">A comprehensive map provides a visual of\u00a0all\u00a0your\u00a0utility\u2019s\u00a0asset locations, especially the buried\/underground assets.\u00a0An asset\u00a0map can be\u00a0a\u00a0hand-drawn map on paper,\u00a0an open-source\u00a0online\u00a0map, such as Google Maps,\u00a0or a digital\u00a0map\u00a0using a\u00a0Geographic Information System (GIS)\u00a0program.\u00a0Aim for the highest level of detail possible\u00a0within your utility\u2019s\u00a0capabilities, including\u00a0personnel, technology, and\u00a0system size. The larger the\u00a0utility\u2019s\u00a0size,\u00a0the more important a robust map\u00a0is. The inventory map helps staff conceptualize the system as a whole and can add\u00a0spatial analysis to\u00a0inform\u00a0capital improvement\u00a0planning\u00a0and\u00a0operations and maintenance\u00a0decisions.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>[\/et_pb_text][dsm_image_accordion ia_height=&#8221;341px&#8221; overlay_color=&#8221;RGBA(255,255,255,0)&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; overlay_title_text_color=&#8221;RGBA(255,255,255,0)&#8221; background_color=&#8221;RGBA(255,255,255,0)&#8221; custom_css_main_element=&#8221;||&#8221; custom_css_free_form=&#8221;||&#8221; box_shadow_style=&#8221;preset1&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][dsm_image_accordion_child admin_title=&#8221;Emergency Situations &#8221; image_accordion_src=&#8221;https:\/\/swefc.unm.edu\/iamf\/wp-content\/uploads\/2026\/02\/Emergency-Image-scaled.jpg&#8221; title_text=&#8221;Condition Graph Image &#8211; Gray Assets&#8221; image_accordion_title=&#8221;Emergency Situations &#8221; image_accordion_desc=&#8221;Having a map of all your valves and hydrants ensures that you are better prepared for emergency situations such as line breaks, fires, and natural disasters. &#8221; overlay_color=&#8221;rgba(0,0,0,0.38)&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_font_size=&#8221;26px&#8221; desc_text_color=&#8221;#FFFFFF&#8221; desc_font_size=&#8221;22px&#8221; overlay_title_text_color=&#8221;#000000&#8243; overlay_title_font_size=&#8221;1px&#8221; background_enable_color=&#8221;off&#8221; custom_css_free_form=&#8221;||&#8221; border_color_all_image=&#8221;#000000&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][\/dsm_image_accordion_child][dsm_image_accordion_child admin_title=&#8221;Construction&#8221; image_accordion_src=&#8221;https:\/\/swefc.unm.edu\/iamf\/wp-content\/uploads\/2026\/02\/Construction-Image.jpg&#8221; title_text=&#8221;Construction Image&#8221; image_accordion_title=&#8221;Construction &#8221; image_accordion_desc=&#8221;Accurate maps can reduce the accidental line breaks during construction such as paving or other underground utilities being installed&#8221; overlay_color=&#8221;rgba(0,0,0,0.4)&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_font_size=&#8221;26px&#8221; desc_font_size=&#8221;22px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][\/dsm_image_accordion_child][dsm_image_accordion_child admin_title=&#8221;Community Planning &#8221; image_accordion_src=&#8221;https:\/\/swefc.unm.edu\/iamf\/wp-content\/uploads\/2026\/02\/Community-Planning-Image-scaled.jpg&#8221; title_text=&#8221;Community Planning Image&#8221; image_accordion_title=&#8221;Community Planning &#8221; image_accordion_desc=&#8221;Maps of the utility assets along with maps of other community assets and infrastructure can help with overall community planning and redevelopment.&#8221; overlay_color=&#8221;rgba(0,0,0,0.45)&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_font_size=&#8221;26px&#8221; desc_font_size=&#8221;22px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][\/dsm_image_accordion_child][\/dsm_image_accordion][et_pb_accordion _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; toggle_level=&#8221;h4&#8243; body_font_size=&#8221;16px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_accordion_item title=&#8221;Click Here for more info on GIS&#8230;&#8221; open=&#8221;on&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p><span data-contrast=\"none\" xml:lang=\"EN-US\" lang=\"EN-US\" class=\"TextRun Highlight SCXW111111651 BCX8\"><span class=\"NormalTextRun SCXW111111651 BCX8\">GIS also allows a system to incorporate useful datasets such as maps of soil types, flood plains, wetlands, lakes, rivers, and streams to overlay on top of the assets. GIS mapping can also show natural and green assets important to the functioning of the system.<\/span><\/span><span class=\"EOP SCXW111111651 BCX8\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>[\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column][\/et_pb_row][et_pb_row _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; width=&#8221;100%&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p><span data-contrast=\"none\">The most important considerations in mapping a system\u2019s assets are:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{}\"><\/span><\/p>\n<p><span data-ccp-props=\"{}\"><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>\n<p><span data-contrast=\"none\">Ensuring the map is comprehensive\u00a0and includes\u00a0all known assets.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<li>\n<p><span data-contrast=\"none\">Collecting and recording useful data about assets. It is\u00a0a good idea\u00a0to collect this data while mapping field assets.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<li>\n<p><span data-contrast=\"none\">Keeping the map updated over time.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<li>\n<p><span data-contrast=\"none\">Establishing a process to correct any inaccurate or incorrect data.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<li>\n<p><span data-contrast=\"none\">Tracking asset failures or other relevant data and events.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; custom_margin=&#8221;-54px|||||&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p><span data-contrast=\"none\">Generally, location\u00a0data will include\u00a0the captured GPS coordinates and\u00a0the\u00a0street name, street address, or building location such as pump house or treatment building.\u00a0The addresses should be as specific as possible so\u00a0staff can group\u00a0assets together based on their location. It is important to be able to group assets by their category (for\u00a0example\u00a0all valves, all hydrants) and by their location (all assets on Main Street).\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">In this manner, the system can answer various questions about its assets, such as: \u201cIf I replace the pipe on main street, what other assets associated with that pipe will also have to be replaced?\u201d\u00a0and\u00a0\u201cIf I replace a component in the treatment building, what other assets might be impacted?\u201d<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Another important piece of data to develop (and incorporate into maps, if using\u00a0digital GIS) is the\u00a0<\/span><span data-contrast=\"auto\">Asset ID<\/span><span data-contrast=\"none\">. The\u00a0Asset ID is a unique identifier for each asset that allows a system to refer to an individual asset by name. Asset IDs\u00a0often also\u00a0include\u00a0other useful information,\u00a0such as general location.\u00a0Refer to the\u00a0<\/span><a href=\"https:\/\/swefc.unm.edu\/iamf\/current-state-of-assets-what-constitutes-an-asset-creating-asset-ids\/\"><span data-contrast=\"none\">Asset ID section<\/span><\/a><span data-contrast=\"none\">\u00a0for more information.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<h3>Mapping Software<\/h3>\n<p><span data-contrast=\"none\" xml:lang=\"EN-US\" lang=\"EN-US\" class=\"TextRun SCXW139652613 BCX8\"><span class=\"NormalTextRun SCXW139652613 BCX8\"><\/span><\/span><\/p>\n<p><span data-contrast=\"none\" xml:lang=\"EN-US\" lang=\"EN-US\" class=\"TextRun SCXW139652613 BCX8\"><span class=\"NormalTextRun SCXW139652613 BCX8\">C<\/span><span class=\"NormalTextRun SCXW139652613 BCX8\">hoose the type of mapping system that best meets<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW139652613 BCX8\">your system\u2019s<\/span><span class=\"NormalTextRun SCXW139652613 BCX8\"><span>\u00a0<\/span>needs, capabilities, and resources. Choosing a more sophisticated digital mapping system, like ArcGIS or QGIS, offers many benefits that a paper map does not, such as:<\/span><\/span><span class=\"EOP SCXW139652613 BCX8\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span class=\"EOP SCXW139652613 BCX8\" data-ccp-props=\"{}\"><\/span><\/p>\n<p><span class=\"EOP SCXW139652613 BCX8\" data-ccp-props=\"{}\"><\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>\n<p><span data-contrast=\"none\">GIS allows a system to\u00a0more easily sort and evaluate data and include asset attribute data such as size, type, condition, date of repair, and more in the map itself.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<li>\n<p><span data-contrast=\"none\">GIS enables remote use and more accurately\u00a0represents\u00a0the data.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<li>\n<p><span data-contrast=\"none\">GIS empowers systems to use their data to perform useful analyses, such as\u00a0locating\u00a0line-break hotspots for repair prioritization and\u00a0identifying\u00a0asset criticality.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<li>\n<p><span data-contrast=\"none\">Some GIS software can be directly integrated with CMMS software, linking the asset inventory and work order system.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:1,&quot;335559740&quot;:390}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>[\/et_pb_text][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; min_height=&#8221;178.9px&#8221; custom_margin=&#8221;-53px||||false|false&#8221; custom_padding=&#8221;||10px|||&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p><span data-contrast=\"none\">Some GIS programs\u00a0are\u00a0expensive to create and\u00a0maintain, such as ArcGIS. While QGIS is\u00a0free\u00a0and open source, it has a steeper learning curve than\u00a0ArcGIS and\u00a0might\u00a0not\u00a0be as\u00a0user friendly. In either case, the system will need trained personnel to fully\u00a0utilize\u00a0the software.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Google\u00a0Earth\u00a0and Google Maps\u00a0allow\u00a0users to place pins and paths that can be used for hydrants, valves, and pipes. The user can also create labels and add descriptions for each pin and path created, while not as\u00a0accurate\u00a0or detailed as GIS\u00a0it\u00a0is a free\u00a0user-friendly\u00a0way of developing a map.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">The more simplistic approach of a hand-drawn map has the advantages of being extremely low cost and easy to generate.\u00a0A great way\u00a0to\u00a0start\u00a0with a hand drawn map is by using a free base map from an internet site such as Google Maps\u00a0or others.\u00a0This type of map is less portable and shareable, less comprehensive in terms of asset data, and less\u00a0accurate.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">In\u00a0deciding which system\u00a0to use, staff must\u00a0balance the needs of the system, the benefits\u00a0desired, and the resources available for the task. A system can also start with simpler maps and move to a more sophisticated approach later.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>[\/et_pb_text][et_pb_image src=&#8221;https:\/\/swefc.unm.edu\/iamf\/wp-content\/uploads\/2021\/04\/Haines.jpg&#8221; title_text=&#8221;Haines&#8221; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; border_radii=&#8221;on|25px|25px|25px|25px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p style=\"text-align: right;\"><em>Haines, AK Water Department<\/em><\/p>\n<p>[\/et_pb_text][et_pb_toggle title=&#8221;Location Data Collection &#8221; open_toggle_text_color=&#8221;#FFFFFF&#8221; closed_toggle_text_color=&#8221;#FFFFFF&#8221; icon_color=&#8221;#FFFFFF&#8221; toggle_icon=&#8221;&#x3f;||divi||400&#8243; open_icon_color=&#8221;#FFFFFF&#8221; open_toggle_icon=&#8221;&#x3e;||divi||400&#8243; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; title_text_color=&#8221;#FFFFFF&#8221; title_level=&#8221;h3&#8243; title_text_align=&#8221;center&#8221; body_text_color=&#8221;#FFFFFF&#8221; body_font_size=&#8221;16px&#8221; background_color=&#8221;rgba(32,123,188,0.45)&#8221; animation_style=&#8221;zoom&#8221; border_radii=&#8221;on|20px|20px|20px|20px&#8221; border_color_all=&#8221;RGBA(255,255,255,0)&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p><span data-contrast=\"none\">Use\u00a0a global positioning system (GPS) device.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"40\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">Simple versions of these devices can be\u00a0purchased\u00a0at many retail stores for\u00a0a small\u00a0cost.\u00a0They are designed to be user-friendly and simple to\u00a0operate.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Have a dedicated smartphone or tablet.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"39\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">Most modern smartphones\u00a0and tables\u00a0come equipped with\u00a0built-in\u00a0GPS, although they are less\u00a0accurate\u00a0than a dedicated GPS device. These types of devices can be used to gather point data for visible assets (such as hydrants,\u00a0utility access holes, valves, wells, storage tanks, pump stations, storm drains) and line data for pipes. The accuracy of the\u00a0lower-cost GPS devices is sufficient to create a picture of the system and can be adequate for most smaller systems.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Use\u00a0a form-based\u00a0<\/span><span data-contrast=\"auto\">data collection application.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:360}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"39\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">Applications,\u00a0such as Fulcrum, ArcGIS Collector,\u00a0QField,\u00a0or\u00a0others,\u00a0allows\u00a0a system to capture data about\u00a0its\u00a0assets during the mapping process and associate this data directly with the GPS points for their assets. This allows a system map to function as an asset inventory,\u00a0and is much more efficient than adding asset data,\u00a0such as condition,\u00a0from other records into the map later.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Purchase GPS equipment.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:360}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"39\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">If your utility wants highly\u00a0accurate\u00a0GPS readings, you will need to\u00a0invest in\u00a0sophisticated GPS equipment or hire consultants to compile this information.\u00a0There is\u00a0a high cost\u00a0as well as update\/maintenance costs associated with this\u00a0option.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<p><span data-contrast=\"none\">Start\u00a0with\u00a0data that is\u00a0already known\u00a0by using existing knowledge and maps.\u00a0Check your\u00a0utility\u00a0records for:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"39\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">\u201cas-built\u201d drawings that show assets that were installed during construction projects. These maps are intended to provide\u00a0accurate\u00a0information\u00a0regarding\u00a0the assets that were installed during the project. However, these maps\u00a0may not\u00a0include all assets in that area.\u00a0Check the accuracy of these maps before\u00a0proceeding.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"39\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"5\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">current or retired operators and managers. Their experience and knowledge\u00a0can\u00a0fill in\u00a0gaps.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"39\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"6\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">residents who lived in the area when the utility was built.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"39\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"7\" data-aria-level=\"1\">\n<p><span data-contrast=\"none\">engineers or construction contractors involved in the design or installation of the system.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<p>[\/et_pb_toggle][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;16px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<p><span data-contrast=\"none\" xml:lang=\"EN-US\" lang=\"EN-US\" class=\"TextRun SCXW26028559 BCX8\"><span class=\"NormalTextRun SCXW26028559 BCX8\">It is important to<span>\u00a0<\/span><\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW26028559 BCX8\">remember<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>no map will ever be completely<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">accurate<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">, especially in the<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">initial<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>stages. Systems should strive to make<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">a map as<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">accurate<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>as possible, within the limits of the information available, and then<span>\u00a0<\/span><\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW26028559 BCX8\">improve upon<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>it.<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">A good time<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>to make updates to an existing map is during<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">asset<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>repair, or when new assets are installed. At that time, any inaccuracies in location can be corrected, and useful data such as condition and age can be collected.<span>\u00a0<\/span><\/span><\/span><span data-contrast=\"none\" xml:lang=\"EN-US\" lang=\"EN-US\" class=\"TextRun SCXW26028559 BCX8\"><span class=\"NormalTextRun SCXW26028559 BCX8\">It is not<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">recommended that<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>assets be dug up for the sole purpose of<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">locating<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">them unless<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>there is a very compelling reason to do so.<\/span><\/span><span data-contrast=\"none\" xml:lang=\"EN-US\" lang=\"EN-US\" class=\"TextRun SCXW26028559 BCX8\"><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>Instead, systems should take their best guess at locations and revise as they learn more to keep the map as up<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">-to-<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">date and<span>\u00a0<\/span><\/span><span class=\"NormalTextRun SCXW26028559 BCX8\">accurate<\/span><span class=\"NormalTextRun SCXW26028559 BCX8\"><span>\u00a0<\/span>as possible.<\/span><\/span><span class=\"EOP SCXW26028559 BCX8\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p>[\/et_pb_text][et_pb_button _builder_version=&#8221;4.27.5&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; width=&#8221;100%&#8221; locked=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;]<\/p>\n<h4 style=\"text-align: left;\">Using paper maps to begin to build an inventory &#8211; Larry Covington, President, Picacho Mutual Domestic Water Association, Las Cruces, NM<\/h4>\n<p>[\/et_pb_text][et_pb_video src=&#8221;https:\/\/youtu.be\/o0YiRG9e2UE&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;-14px||||false|false&#8221; border_radii=&#8221;on|25px|25px|25px|25px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][\/et_pb_video][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221;][et_pb_text _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h4><span data-teams=\"true\">Using maps to better understand system needs<\/span> &#8211; Scot Jaynes, Tucumcari, NM<\/h4>\n<p>&nbsp;<\/p>\n<p>[\/et_pb_text][et_pb_video src=&#8221;https:\/\/youtu.be\/F6XugME310g&#8221; _builder_version=&#8221;4.27.6&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; border_radii=&#8221;on|25px|25px|25px|25px&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;et_body_layout&#8221; custom_margin=&#8221;-20px||||false|false&#8221; sticky_enabled=&#8221;0&#8243;][\/et_pb_video][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Mapping &nbsp; Locating your\u00a0utility\u2019s\u00a0assets can happen in tandem with building an asset inventory. As you\u00a0review and\u00a0log\u00a0your\u00a0assets, be sure to include the location\u00a0by using a street address\u00a0or GPS coordinates. Ideally, both\u00a0coordinates and an address\u00a0for each asset\u00a0is\u00a0included in the asset inventory.\u00a0 A comprehensive map provides a visual of\u00a0all\u00a0your\u00a0utility\u2019s\u00a0asset locations, especially the buried\/underground assets.\u00a0An asset\u00a0map can be\u00a0a\u00a0hand-drawn map on paper,\u00a0an open-source\u00a0online\u00a0map, such as Google Maps,\u00a0or a digital\u00a0map\u00a0using a\u00a0Geographic Information System (GIS)\u00a0program.\u00a0Aim for the highest level of detail possible\u00a0within your utility\u2019s\u00a0capabilities, including\u00a0personnel, technology, and\u00a0system size. The larger the\u00a0utility\u2019s\u00a0size,\u00a0the more important a robust map\u00a0is. The inventory map helps staff conceptualize the system as a whole and can add\u00a0spatial analysis to\u00a0inform\u00a0capital improvement\u00a0planning\u00a0and\u00a0operations and maintenance\u00a0decisions.\u00a0<div class=\"et_pb_module dsm_image_accordion dsm_image_accordion_0 dsm_image_accordion_animation_fade_in dsm_image_accordion_animation_sequence_off\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module_inner\">\n\t\t\t\t\t<div class=\"dsm_image_accordion_wrapper dsm_image_accordion_trigger_on_hover\">\n                \n            <\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div><div  class=\"et_pb_module dsm_image_accordion_child dsm_image_accordion_child_0 dsm_image_accordion_horizontal_center dsm_image_accordion_vertical_center      \"> \n\t\t\t   <div class=\"et_pb_module_inner\"> \n\t\t\t\t\t<div class=\"dsm_image_accordion_child_content\">\n\t\t\t\t\t\t\n\t\t\t\t\t\t<h3 class=\"dsm_image_accordion_title\">Emergency Situations <\/h3>\n\t\t\t\t\t\t<div class=\"dsm_image_accordion_description\">Having a map of all your valves and hydrants ensures that you are better prepared for emergency situations such as line breaks, fires, and natural disasters. <\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t<\/div>\n\t\t\t<\/div><div  class=\"et_pb_module dsm_image_accordion_child dsm_image_accordion_child_1 dsm_image_accordion_horizontal_center dsm_image_accordion_vertical_center      \"> \n\t\t\t   <div class=\"et_pb_module_inner\"> \n\t\t\t\t\t<div class=\"dsm_image_accordion_child_content\">\n\t\t\t\t\t\t\n\t\t\t\t\t\t<h3 class=\"dsm_image_accordion_title\">&#8221;Construction<\/h3>\n\t\t\t\t\t\t<div class=\"dsm_image_accordion_description\">&#8221;Accurate<\/div>\n\t\t\t\t\t\t\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t<\/div>\n\t\t\t<\/div><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-1884","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Current State of Assets \/ Inventory Data Collection and Storage; Tools, Software, Maps \/ Mapping - Integrated Asset Management Framework<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/swefc.unm.edu\/iamf\/current-state-of-assets-inventory-data-collection-and-storage-tools-software-maps-mapping\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Current State of Assets \/ Inventory Data Collection and Storage; Tools, Software, Maps \/ Mapping - Integrated Asset Management Framework\" \/>\n<meta property=\"og:description\" content=\"Mapping &nbsp; Locating your\u00a0utility\u2019s\u00a0assets can happen in tandem with building an asset inventory. As you\u00a0review and\u00a0log\u00a0your\u00a0assets, be sure to include the location\u00a0by using a street address\u00a0or GPS coordinates. Ideally, both\u00a0coordinates and an address\u00a0for each asset\u00a0is\u00a0included in the asset inventory.\u00a0 A comprehensive map provides a visual of\u00a0all\u00a0your\u00a0utility\u2019s\u00a0asset locations, especially the buried\/underground assets.\u00a0An asset\u00a0map can be\u00a0a\u00a0hand-drawn map on paper,\u00a0an open-source\u00a0online\u00a0map, such as Google Maps,\u00a0or a digital\u00a0map\u00a0using a\u00a0Geographic Information System (GIS)\u00a0program.\u00a0Aim for the highest level of detail possible\u00a0within your utility\u2019s\u00a0capabilities, including\u00a0personnel, technology, and\u00a0system size. The larger the\u00a0utility\u2019s\u00a0size,\u00a0the more important a robust map\u00a0is. 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